Group accounting
Each venue keeps its own accounts (see Accounting days). In the online back office, with Toutes les salles (All venues) chosen, the platform puts them side by side: one company result, a consolidated trial balance, the state of the period closes. One currency = one section; two currencies are never added together. A total that is missing a venue is called Total partiel (Partial total), a venue that could not be read Non mesuré (Not measured). The owner and the company administrators see every venue; operations, supervisors and finance only the venues opened to them (see People).
The menu entries are flat: Comptabilité (Accounting), Clôtures (Period closes), Fonds et avoirs (Floats and player balances), Résultat (Result), Grand livre (General ledger)…
Result
Section titled “Result”Résultat (Result) exists only with Toutes les salles (All venues; in a venue: « Un écran de toutes les salles » — A screen for all venues, with the Voir toutes les salles — See all venues — button).
- Choose the Période (journées de jeu) (Period (gaming days)), or Mois en cours (Current month) / Mois précédent (Previous month).
- Salles : Toutes les salles (Venues: All venues) narrows it to some venues.
- Read the Compte de résultat (Income statement) tab: by currency, income, expenses, result; the À part — jamais dans le résultat (Separate — never in the result) box lists what is not part of it.
- The Résultat par salle (Result by venue) tab gives, for each venue: Produit des jeux (Gaming income), Autres produits (Other income), Charges (Expenses), Résultat (Result), Machines non mesurées (Machines not measured), Close jusqu’au (Closed up to).
Actualiser (Refresh) reads the venues again; « Nouvel état de … disponible » (New state of … available) offers a more recent version. Exporter (Export) gives PDF, Excel or CSV.
Company general ledger
Section titled “Company general ledger”Grand livre (General ledger) with Toutes les salles (All venues) opens the Grand livre de la compagnie (Company general ledger):
- Balance (Trial balance): by currency, the consolidated accounts with one column per venue counted. The Balance de l’exercice (Fiscal year trial balance) box is possible only if the venues have the same fiscal year (otherwise « Exercices différents » — Different fiscal years, then Revenir aux journées — Back to days).
- Grand livre d’un compte (Ledger of one account): one account, all venues; Ouvrir (Open) takes you to the line in its venue.
- Journaux (Journals).
- Exporter (Export; see below).
To read a trial balance or an account, see General ledger.
Venue period closes
Section titled “Venue period closes”Clôtures (Period closes) with Toutes les salles (All venues):
- Où en est chaque salle (Where each venue stands): closed and unclosed days, closed months and fiscal years, reopened days, period close alerts;
- Archives reçues (Archives received; owner and administrators): the yearly archives sent by the venues, with Télécharger (Download).
Closing a day, a month or a fiscal year is done in each venue (see Period closes).
Export
Section titled “Export”The Exporter (Export) tab of the company general ledger offers:
| Section | What it gives |
|---|---|
| CSV comptable de la compagnie (Company accounting CSV) | one file per currency, with the venue in the first column; separator, decimal mark, date and encoding can be set (or Profil par défaut — Default profile) |
| FEC des salles (Venues’ FEC) | one FEC (the French standard accounting file) per venue, never merged |
| FEC des salles d’un exercice clos (Venues’ FEC for a closed fiscal year) | taken from the yearly archives received, one folder per venue in a ZIP |
| Fichiers remis en ligne (Files delivered online) | who downloaded which accounting file, and when |
| Vérifier un fichier (Check a file) | find a delivered file or an archive from the file itself |
Each file is first prepared (Télécharger … — Download …), then saved (Enregistrer le CSV, le FEC, le ZIP — Save the CSV, the FEC, the ZIP). For a large file, use Chrome or Edge.