Inter-venue transfers

📍 Where in the back officeCaisses (Registers)→Coffre (Safe)→Transferts entre salles (Inter-venue transfers)Who can:AdministratorOperationsSupervisorFinance (read-only)

An owner with several venues can move cash from one safe to another. Each venue records its own side — even without Internet — with the slip code; the platform then matches the two sides and calculates what is in transit. Transit and matching are read in the online back office; the venue only knows its own side.

Before the first transfer

• The venue must be linked to the platform (otherwise the Salle jamais rattachée à la plateforme (Venue never linked to the platform) banner says so, with a link to Paramètres → Plateforme, Settings → Platform) and its ISO currency filled in.
• An administrator creates the counterparty for each sister venue: Caisses → Coffre → Contreparties (Registers → Safe → Counterparties), Ajouter une contrepartie (Add a counterparty), type Salle sœur (Sister venue), then choose the venue from the list. Only the owner’s other venues, in the same currency, are offered.

Send to a sister venue

1. Click Envoyer à une salle… (Send to a venue…).
2. Choose the Salle destinataire (Destination venue), enter the Montant (Amount), a Commentaire (Comment) and, if you wish, the note count.
3. Confirm Envoyer et imprimer le bordereau (Send and print the slip).

The screen shows the Code du bordereau (Slip code) in large type: it will be copied at reception. The printed slip carries both venues, the code, the amount in figures and in words, and signature boxes (handed over by, carried by, received by).

Above the approval ceiling

If the transfer exceeds the safe payout ceiling, it becomes a request for the administrator: the code is reserved, but nothing has left the safe. It appears in Envois réservés — en attente d’un administrateur (Reserved transfers — awaiting an administrator), and is approved in Demandes de sortie (Payout requests) (see Safe).

Receive from a sister venue

1. Click Recevoir d’une salle… (Receive from a venue…).
2. Choose the Salle d’origine (Origin venue) and type the Code du bordereau (Slip code).
3. Enter the Montant du bordereau (déclaré) (Slip amount, declared) and the Montant compté (Counted amount): the counted amount is what enters the safe. The difference is calculated live; if there is one, say what happened in the comment (required).
4. Confirm Recevoir et imprimer le bordereau (Receive and print the slip).

A slip can only be received once. The origin venue can be offline: nothing requires knowing about the transfer.

The list of slips

Bordereaux (Slips) tab, newest to oldest: Quand (When), Bordereau (Slip), Salle sœur (Sister venue), Montant (Amount), Écart (Difference), Solde avant → après (Balance before → after), Qui (Who). Filters: Sens (Direction: Envois (Sent), Réceptions (Received), Envois revenus (Brought back), Compléments (Top-ups)), Salle sœur (Sister venue), Rechercher un bordereau (Search for a slip). Each row has its actions:

Action	When	Effect
Faire revenir… (Bring back…)	A transfer did not leave (“le chauffeur n’est pas parti”, the driver did not leave).	The money comes back to the safe, under the same code. Reason required.
Complément retrouvé… (Top-up found…)	A reception (or a brought-back transfer) was counted with a shortfall, and the money has been found.	The money enters the safe; a loss declared here on this code is reversed by the same amount. It is the only action for found money.
Déclarer une perte… (Declare a loss…)	Administrator: money went missing on the way.	The loss closes the transit; it does not move any safe.
Rattacher à un autre code… (Attach to another code…)	Administrator: a reception was entered with the wrong code.	The reception takes the right code; the money does not move.

Envoi déclaré après coup… (Transfer declared afterwards…) (administrator) is used when the database was restored from before a transfer: the transfer is declared from the paper slip; the safe is debited now.

Losses in transit

Pertes en transit (Losses in transit) tab: Quand (When), Bordereau (Slip), Côté (Side: sent / received), Montant (Amount), État (State: Demandées au propriétaire (Requested from the owner) or Déclarées (Declared)), Qui, pourquoi (Who, why). Can be exported.

The owner decides above their threshold

Above a threshold set by the owner in the online back office, a loss declared in the venue is a request: nothing changes in the transit until they have decided. A loss can only be recorded once: if the other venue has already declared it, or if the money arrived elsewhere, the declaration is refused. The administrator can Retirer la demande… (Withdraw the request…), or Contre-passer… (Reverse…) a declared loss when the money is found.

Send requests

Demandes d’envoi (Send requests) tab: a venue must send money to a sister venue. Nothing moves before it is carried out.

• The administrator (or the owner, from the online back office) creates the request: Demander un envoi… (Request a transfer…).
• The venue’s operations carry it out (Exécuter… (Carry out…): a normal transfer for the requested amount, with its slip) or refuse it (Refuser…, Refuse…). The administrator can Annuler… (Cancel…) it.
• Filter: À exécuter (To carry out) or Toutes (All).